Executive Assistant I

Executive Assistant I

This is a hybrid role in Chandler, AZ with a required minimum of 3 days a week in the office.  

As an Executive Assistant I at Insight you’ll provide administrative support to the Manager of Executive Services and the Manager of Executive Support.  If you are comfortable being exposed to confidential and sensitive information and have a high sense of urgency, read on. 

What you’ll do at Insight: 

• Perform office and administrative support, including calendar management, to Executive Management and Leadership team. 

• Prepare and deliver files in confidence to appropriate Executive while maintaining confidentiality and discretion with sensitive information. 

• Greet scheduled visitors and direct to appropriate area or person. 

• Manage conference room reservations 

• Maintain clear and concise record of expense reports, submitted monthly. 

• Assist with HQ activity committee that orchestrates several annual teammate events both in-office and off-site. 

• Assist with HQ Coffee Club events 

• Oversee executive office supply quantities, purchasing, and back office operations as necessary. 

• Receive, review and direct incoming and outgoing mail. 

• Coordinate lunch for executive meetings.  

• Create travel itineraries for executive travel as needed. 

• Perform general office duties and miscellaneous tasks as assigned. 

What you’ll need to be successful at Insight:  

• College degree preferred; or 2+ years of related experience and/ or equivalent combination of education and experience.  

• Extreme attention to detail and experience in a large, fast-pace and dynamic environment. 

• Flexibility and willingness to adapt to multiple changing priorities and other duties as they arise. 

• Excellent organizational and multi-tasking skills along with strong Microsoft Office skills with a focus on Outlook, Word and Excel. 

• Maintain a high degree of confidentiality.