Marketing Specialist - Events

Requisition Number: 98240 

Insight Enterprises is a Fortune 500 Solutions Integrator helping organizations accelerate transformation by unlocking the power of people and technology. With a 35-year foundation in hardware and software supply chain augmenting our deep expertise in cloud, data, AI, cybersecurity, and intelligent edge, we guide organizations through complex digital decisions to achieve extraordinary results. As the Events Specialist, you’ll be responsible for managing all aspects of assigned company and partner events on time and within budget, including but not limited to: communicating with the business unit or teammate which requests the event, understanding the goals and objectives of the opportunity, and executing all communications and tactics to ensure the objectives are met. 

What you’ll do at Insight:

• Outline and manage event timelines and milestones

• Meet with key event stakeholders to understand goals and objectives as well as budget

• Submit creative requests related to event needs and provide updates for creative teams to design, write or create needs.

• Review, negotiate and coordinate signing of event related contracts.

• Work with 3rd party companies including but not limited to venues, event planning companies, DMCs, booth management organizations and hotel event staff where appropriate.

• Build registration pages and manage throughout the process including gathering invite lists, updating emails and invitations, managing RSVP’s and event reporting.

• Ensure event items are ordered and shipped to the event site which include but not limited to swag/giveaways, event or office supplies, audio visual tools, etc.

• Coordinate and indirectly manage the volunteers who are assisting with the event; ensure they have a schedule, training on area of responsibility, etc.

• Communicate regularly with event stakeholders/committee and other marketing teams (internal communications, PR, brand, etc.) in relation to key messages about the events.

• Regularly lead or assist with event-planning meetings with key event stakeholders to ensure alignment with executive/leadership throughout the planning process.

• Build event budgets, track expenses and investment throughout the process. Reconcile post-event to reflect actual costs including submitting invoices for payment, manage credit card postings for reconciliation along with entering data into marketing budget, accruals, etc.

• Conduct debrief meeting(s) to recap lessons learned and share ROI reporting.

• Work closely with cross-functional teams to ensure seamless coordination of event logistics – both for in-person and virtual or hybrid events.  

What you’ll need to join Insight:

• Daily demonstration of our values of Hunger, Heart and Harmony. 

• A drive to deliver exceptional events and a go-getter mentality when executing multiple events at one time.

• Minimum of 3-5 years of related experience with coordinating marketing events, conferences, client-facing events, incentive travel.

• Bachelor's degree (B. A.) from four-year College or university preferred; or related marketing experience and/or training; or equivalent combination of education and experience.

• Cvent knowledge not required but is a plus.

The base salary range for this position is typically $65,000 to $70,000 with benefits. However, compensation decisions are dependent on the facts and circumstances of each case, including experience and location, and we will also consider candidates outside of this range as necessary.  

The position described above provides a summary of some the job duties required and what it would be like to work at Insight. For a comprehensive list of physical demands and work environment for this position, click here.

Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.

Posting Notes: Chandler || Arizona (US-AZ) || United States (US) || Marketing, Communications; Sales/Business Development || None || US - Chandler,AZ; CA - Montreal, QC; US - Chicago, IL; US - Cincinnati, OH; US - Columbus, OH; US - Conway, AR; US - Dallas, TX; US - Hanover Park, IL; US - Phoenix, AZ; US - Tempe, AZ ||