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Transportation Coordinator

Hanover Park, IL, US

The Transportation Coordinator is responsible for releasing freight holds: processing RFP’s & quotes; processing carrier claims; daily updates for Projects & Rollouts; POD requests; auditing carrier freight invoices & resolving past due invoices; validating third party requests.

What you’ll do at Insight

  • Freight hold releases: Review orders on freight hold. Calculate & enter freight costs when appropriate, release orders. If sales error, interact with sales to correct the problem. If system error, communicate to FBA to identify & correct system problems.
  • Claims: Daily maintenance of claims status report and claims processing. Duties include maintaining the claims spreadsheet ; providing hardcopy of required information to carriers for processing; following up with carriers for payment; creating debit in SAP to offset claim payment; work with the accounting group to offset claim balances & denials; work with procurement to update the material master to prevent future damage.
  • Carrier freight bill auditing: Review carrier invoices & audit for correct pricing & charges. Process payment upload spreadsheet for A/P. Scan & upload all freight invoices into the Transportation Share Drive. Resolve billing issues & past dues with the various freight companies.
  • Shipment Updates: Responsible for daily maintenance of project /rollout status spreadsheet which includes tracking #’s, status, & POD’s of shipments. Update project tracking tool.
  • Quotes & RFP’s : Responsible for obtaining competitive freight quotes for individual orders or for RFP bids.
  • Sales Support : Responsible for daily sales requests to re-route shipments; track shipments; arrange for same days & special handling. Resolve issues involving deliveries & pickups. Work with the Global Help desk to release, rate & route international shipments. Validate 3rd party account #’s & update client’s account in SAP.
  • Assist Transportation Manager /Supervisor with any rollouts, projects and other daily tasks assigned to the department.

What you’ll need to join Insight

  • High school diploma or general education degree (GED)
  • Knowledge of Excel, Word, Computer Experience
  • Good written & verbal skills / self- starter / independent worker
  • SAP experience preferred

Physical Demands

The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to sit, talk, hear, and operate a computer, telephone and keyboard.
  • Specific vision abilities required by this job include close vision requirements due to computer work.
  • Regular, predictable attendance is required; including quarter-driven hours as business demands dictate.

Nearest Major Market: Chicago

Job Segment: Transportation, ERP, SAP, Procurement, Sales Support, Engineering, Technology, Operations, Sales

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