Controller Group Assistant (Fixed-term)

Position Overview

The position of Executive Assistant I provides executive administrative support to a senior executive leader (SVP). The incumbent will regularly plan and manage the day-to-day tasks at the direction of their assigned senior executive leader. The incumbent will exude a strong work ethic, with a focus on accuracy and timeliness. The Executive Assistant I will report performed additional duties assigned by his/her assigned Insight Executive.

What you’ll do at Insight

· Manage the senior executive leader's calendar and schedule appointments and meetings, based on availability and preference of Executive.

· Coordinate domestic and international travel arrangements, including transportation and lodging.

· Act as a liaison between the senior executive leader and other internal and external stakeholders. Coordinate executive’s schedule and/or makes appointments.

· Prepare reports, presentations, and other materials as needed.

· Coordinate and arrange meetings, prepare agendas, reserve and prepares facilities, record and transcribe meeting minutes.

· Assist with meeting set up, including video conferencing and audio.

· Answers and screens telephone calls. Arranges conference calls.

· Manage and maintain the senior executive leader's filing system, both hard copy and electronic

· Manage and route incoming and outgoing mail. Locate and attach appropriate file(s) to correspondence to be answered by Executive.

· Welcome scheduled visitors and direct them to appropriate area or person.

· Conducts research, compiles, and produces statistical reports.

· Handle confidential information with discretion and professionalism.

· Ensure that all administrative tasks are completed accurately and on time.

· Orders and maintains supplies and arranges for equipment maintenance.

· Performs general office duties and miscellaneous tasks as assigned.

· If applicable, responsible for office support activities.

What you’ll need to join Insight

· Minimum of 4-6 years of related experience and/or training; or an equivalent combination of education and experience.

· Strong proficiency in Microsoft Office Suite (particularly Outlook, Word, Excel, and PowerPoint).

· Excellent communication and interpersonal skills.

· Ability to work under pressure and prioritize tasks effectively.

· Attention to detail and accuracy.

· Experience in a fast-paced work environment.

· Strong discretion and integrity.

· Ability to effectively present information and respond to questions and/or issues from suppliers, management, and other teammates.

· Previous SAP experience a plus.

· Amenable to work in a night shift sched and in Pasig for a hybrid set-up.