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Events Coordinator Specialist

Tempe, AZ, US

Requisition Number: 75873 

Events Coordinator Specialist

As the Events Coordinator- Specialist, you’ll be responsible for managing all aspects of assigned company events on time and within budget, including communicating with the business unit or teammate which requests the event, understanding the goals and objectives of the opportunity, and executing all communications and tactics to ensure the objectives are met. 

What you’ll do at Insight:


  • Meet with requestor of event to understand goals and objectives; fill out creative request form completely and submit ensure the needs of the client are met.
  • Negotiate and coordinate signing of event related contracts.
  • Work with 3rd party companies including but not limited to venues, event planning companies, DMCs, booth management organizations and hotel event staff where appropriate.
  • Gather invitee lists, approve invitations and manage RSVP process providing reports to internal teams.
  • Ensure event items are ordered and shipped to the event site which include but not limited to literature, office supplies, audio visual tools.
  • Coordinate and indirectly manage the volunteers who are assisting with the event ensure they have a schedule, training on area of responsibility and team uniforms.
  • Communicate regularly with event requestor and internal communications where things need to go out to the company.
  • After the event, reconcile the budget to reflect actual costs, debrief recapping lessons learned and ROI reporting. Invoices should be submitted for payment, manage credit card postings for reconciliation along with entering into Access database for overall marketing budget.


What you’ll need to join Insight:


  • Minimum of 3-5 years of related experience with coordinating marketing events, conferences, tradeshows, incentive travel.
  • Bachelor's degree (B. A.) from four-year College or university preferred; or related marketing experience and/or training; or equivalent combination of education and experience.
  • Cvent knowledge not required but is a plus.

The position described above provides a summary of some the job duties required and what it would be like to work at Insight. For a comprehensive list of physical demands and work environment for this position, click here.

Today, every business is a technology business. Insight Enterprises, Inc. empowers organizations of all sizes with Insight Intelligent Technology Solutions™ and services to maximize the business value of IT. As a Fortune 500-ranked global provider of digital innovation, cloud/data center transformation, connected workforce, and supply chain optimization solutions and services, we help clients successfully manage their IT today while transforming for tomorrow. From IT strategy and design to implementation and management, our 6,800 employees help clients innovate and optimize their operations to run smarter. Discover more at


  • Founded in 1988 in Tempe, Arizona
  • 7,400+ teammates in 19 countries providing Intelligent Technology Solutions for organizations across the globe
  • $7.1 billion in revenue in 2018
  • Ranked #417 on the 2018 Fortune 500, #12 on the 2018 CRN Solution Provider 500
  • 2018 Dell EMC Server Partner of the Year, 2018 Intel Retail Solution Partner of the Year, 2018 Microsoft Worldwide Artificial Intelligence Partner of the Year
  • Ranked #23 on the 2019 Fortune 50 Best Workplaces in Technology and #5 on the Phoenix Business Journal 2018 list of Best Places to Work (Extra Large Business)
  • Signatory of the United Nations (UN) Global Compact and Affiliate Member of the Responsible Business Alliance



Today's talent leads tomorrow's success. Learn about careers at Insight:


Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.



Posting Notes: Tempe || Arizona (US-AZ) || United States (US) || PMG-MKT || None || US - Tempe, AZ ||


Nearest Major Market: Phoenix

Job Segment: Developer, Database, Supply, Data Center, Event Marketing, Technology, Operations, Marketing

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